How to write a resignation letter

Being offered a job elsewhere is very exciting, but before you get started anywhere else there are a few things you need to take care of. One of these is the resignation letter, which will be sent to your bosses and human resources to provide an official documentation of your departure. The first step to leaving your job is a one-on-one with your boss, but the resignation letter should follow and there’s a good way and a bad way to write one. Below we’ll talk you through some of the things to include in your resignation letter, as well as some big mistakes you’ll want to avoid.

Keep it simple

A resignation letter should be simple and to the point. There’s no need to dress it up too much, just state the position you’re resigning from and the date you’ll be leaving. You don’t need to explain your reasons for leaving, either, but if you feel like you have something to get off your chest then this is best left to a face to face meeting with the boss. Remember, just because you’re resigning it doesn’t mean you should try to vent and voice all of your frustrations. Keep it formal and professional.

Remember to say thank you

It’s always worth saying thank you to your employer, letting them know that you’re grateful for the opportunity to work for the organisation and describing some of your favourite moments. Even if you can’t wait to leave you should still take the time to say thanks, as it will see you depart on good terms and will be useful if you need to come back for a reference in the future. If you leave things on a good note then you’ll leave a positive impression of yourself.

The handover

Lastly, your resignation letter should detail how you’re willing to help the company in your last few weeks. The company will probably have to make some changes due to your leaving, and they might even try to bring in a new employee to learn from you before you go. Whatever you’re expected to do, make sure you give it your all and ensure your duties are handed over as efficiently as possible.

The resignation letter might seem daunting at first, but if you remember the above points then it should help you to leave on a good note. Staying professional, keeping it simple and thanking your superiors are all ingredients for a good resignation letter – and this will ensure you leave your company on a very good note indeed.